# How to Track Asset Expenses

**Overview**

Expense tracking allows you to record specific financial costs incurred by an asset, such as software licenses, hardware upgrades (e.g., adding RAM), or out-of-warranty repairs. Unlike the "Service Log" (which tracks the *activity*), the Expense module focuses on the *cost*, allowing for accurate Total Cost of Ownership (TCO) reporting.

#### **Step-by-Step Guide**

**1. Navigate to the Asset Expenses Tab**

Access the financial records for a specific item.

* From the Inventory > Assets list, click on the name of the asset (e.g., `BOOLLAP1`).
* On the asset details page, click on the Expenses tab (1) in the top navigation bar.
* Click the Create Expense button (2) on the right side.

<figure><img src="/files/Vh8GcOnIDAkedlsykhro" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/iBSkMrlCg3KRSxRmpv5p" alt=""><figcaption></figcaption></figure>

**2. Record the Expense Details**

In the "Asset Expense" window, log the cost information.

* Expense Type: Select the category (e.g., `Repair`, `Upgrade`, `License`).
* Description: Enter a specific reason for the cost (e.g., "Repair the hard drive").
* Cost ($): Enter the exact amount (e.g., `100`).
* Service Provider: Select the vendor responsible (e.g., `Lenovo`).
* Date: Select the Expense Date to ensure it falls into the correct budget period.
* Click Save to add this to the asset's financial histo

<figure><img src="/files/gjlLsKjIUAjlz9bI37Pp" alt=""><figcaption></figcaption></figure>


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://docs.booldesk.com/how-to-use-modules/asset-management-module/how-to-track-asset-expenses.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.