How to Create Assets Manually

Overview

While the BoolDesk agent automatically discovers computers, many organizations need to track other assets—like monitors, keyboards, office furniture, or mobile devices—that do not run the agent software. The manual asset creation tool allows you to register these items in your inventory, assign them to users, and track their lifecycle from purchase to disposal.

Step-by-Step Guide

1. Navigate to Asset Creation

You can start creating an asset using the quick action menu.

• Click the plus icon (+) in the top header (1).

• Select Asset (2) from the "Create" menu.

2. Enter General Information

In the "Untitled Asset" form, fill in the core details to identify the item.

• Name: Enter a unique name for the asset (e.g., BOOLLAP1).

• Asset Type: Select the category from the dropdown (e.g., Laptop, Monitor, Printer).

• Assignment: Use the Assigned To field to link this asset immediately to a specific user (e.g., "John Doe").

• Lifecycle: You can also track the End Of Life date to plan for future replacements.

3. Enter Hardware Details

Scroll down to the "Hardware" section to add specific identifiers.

• Manufacturer: Select or enter the brand (e.g., LENOVO).

• Product: Enter the model name (e.g., Yoga 7 14ARB7).

• Serial Number: Enter the unique serial number (e.g., 12345). This is critical for warranty tracking and uniqueness.

• Dates: You can log the Acquisition Date and Warranty Expiration date here as well.

4. Enter Technical Specifications

If relevant, scroll to the "Computer" or technical section to log specs manually.

• Memory/Disk: Enter the RAM (e.g., 32 GB) and Storage capacity (e.g., 1TB).

• Processor: Log the CPU speed (e.g., 2.5 GHz) and core count.

• Network: You can also manually record the MAC Address and Hostname if known.

• Click Save to add the asset to your inventory.